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AI Tool Comparison
Motion vs Smartsheet
A detailed side-by-side comparison to help you choose the right AI tool for your needs.
Motion
The AI-powered SuperApp for work — tasks, projects, calendar, meetings, and docs
Paid
Feature Comparison
Pros & Cons
Motion
Pros
- Combines six+ categories of work tools (tasks, projects, calendar, meetings, docs, search) in one app
- AI auto-prioritizes and reschedules tasks hundreds of times per day based on changing workloads
- AI project generation creates entire project plans from a description, reportedly saving 4 hours per project
- Meeting notetaker trained on 10K+ hours of proprietary data auto-generates action items and follow-ups
- Proactively warns about at-risk deadlines days or weeks in advance
Cons
- Pricing details are not publicly listed on the website, making cost comparison difficult
- No free tier — only a free trial, so ongoing use requires a paid subscription
- Broad feature scope means it may not match depth of dedicated tools in any single category (e.g., standalone project management or calendar apps)
- Heavy AI reliance may not suit teams that prefer full manual control over planning
Smartsheet
Pros
- Extensive integration ecosystem with 100+ enterprise tools including Jira, Salesforce, SAP, and Microsoft
- Multiple project views (Grid, Gantt, Kanban, Timeline, Calendar) in a single platform
- AI features built in for formula generation, data analysis, and intelligent form filling
- Proven enterprise adoption with 85%+ of Fortune 500 companies
- Add-on modules like Brandfolder, Resource Management, and Control Center for specialized needs
Cons
- Pricing is not transparently listed on the website, requiring contact with sales for Enterprise and AWM tiers
- Pro tier has significant limitations including only 1 sheet per report and 10 widgets per dashboard
- Advanced features like Resource Management, Brandfolder, and Bridge only available in the highest-priced tier
- Can be complex for simple project management needs given its enterprise-oriented feature set
Our Verdict
Both Motion and Smartsheet are excellent choices with similar feature sets. Your decision should depend on your specific needs, pricing, and whether you need self-hosting capabilities.